An international personal shipment needs more preparation than a domestic move. Start by deciding exactly what will travel, then make an inventory before sealing the boxes. Clear descriptions, consistent labels and measured packaging give the transport team and customs reviewer a shared picture of your belongings.

Make an inventory that identifies each box

Assign a simple number to each package and list its contents with useful detail. “Box 03: used books and cotton bedding” tells more than “personal items.” Record quantities and appropriate values, following the destination’s instructions. Keep a digital copy and photographs of the contents and closed packages for your own records.

For unaccompanied household effects entering the United States, CBP explains that a complete inventory serves as the packing list and that Form 3299 may be required. Duty-free treatment has eligibility conditions. Calling a shipment “used personal belongings” does not automatically establish an exemption; confirm the applicable process before sending it.

Pack for handling and the selected transport plan

Use packaging suitable for the weight and fragility of each item. Separate fragile objects, protect corners and prevent movement inside the box. Avoid oversized empty cartons and boxes so heavy that safe handling becomes difficult. Ask for professional packing assessment when an item needs a crate or special support.

Check restrictions before packing food, plants, liquids, aerosols, batteries or chemicals. Transport acceptance and import eligibility are separate questions. If wooden pallets or crates are used for entry into the United States, check the applicable ISPM 15 treatment and marking requirements with the packer.

Measure after the last box is closed

Record each package’s outside length, width, height and gross weight. Include the pallet if the cartons will travel together on one. Make the inventory and quote request describe the same packing arrangement. A change from loose boxes to a pallet can alter both measurements and handling requirements.

Give a copy of the numbered inventory to the person handing over the shipment and the person receiving it. At each end, use the package numbers to check what is being collected or delivered. If the contents or packaging change before collection, revise the inventory and measurements together so your request still describes the actual shipment.

Plan both ends of the move

Tell the coordinator about stairs, lifts, parking limits, building appointments and who can load or receive the goods. Keep essential travel documents and items you need immediately with you. Ask whether the agreed delivery is to a curb, loading area or another specific point; unpacking and carrying indoors must be stated if required.

  • Numbered inventory and package labels match.
  • Restricted items and destination requirements have been reviewed.
  • Final dimensions, weight, collection access and delivery point are confirmed.

Common questions

Are personal shipments always duty-free?

No. Treatment depends on the country, goods and eligibility conditions. Ask the relevant customs professional to review your circumstances and documents before shipping.

Official references

These references support the general principles in this guide. Confirm current requirements for your goods, countries and transport service before shipping.